Client Proposal Example

Professional Project Estimate & Timeline

Large gray pergola on pavers with stone fireplace and waterfall urns for backyard oasis landscape architecture

Outdoor Living Transformation

Patio, Landscape & Lighting Design

Prepared for the Johnson Family

Proposal Overview

Project Details & Information

Client Information

Client Name: Michael & Sarah Johnson

Property Address: 847 Maple Ridge Drive

City, State: Springfield, IL 62704

Contact Phone: (217) 555-8423

Proposal Details

Proposal Number: PLL-2025-0142

Date Prepared: December 15, 2025

Valid Until: January 31, 2026

Prepared By: Marcus Rodriguez, Lead Designer

Project Vision

Transform the Johnson family's backyard into a stunning outdoor living space featuring a custom paver patio with an integrated seating area, professionally designed landscaping with native plantings, an ambient outdoor lighting system for evening enjoyment, and decorative edging to define garden beds and walkways.

Detailed Scope of Work

Professional Services & Deliverables

Custom Patio Installation

Premium Paver System with Seating Wall

$8,500

Site Preparation: Excavation of 450 sq ft area, proper grading for drainage
Base Installation: 6" compacted gravel base, 1" sand leveling layer
Paver Selection: Premium Cambridge pavers in "Harvest Blend" color pattern
Seating Wall: Built-in 18" height seating wall using matching wall stone (12 linear feet)
Finishing: Polymeric sand joint stabilization, professional sealing

Landscape Design & Planting

Custom Garden Beds with Native Plants

$4,200

Design Consultation: On-site design consultation and custom planting plan
Bed Preparation: Creation of 3 garden beds (totaling 180 sq ft) with premium soil mix
Trees & Shrubs: 2 ornamental trees, 8 flowering shrubs, 4 evergreen shrubs
Perennials: 35 perennial plants in coordinated color scheme (sun & shade varieties)
Mulching: 3" layer of premium hardwood mulch in all beds

Outdoor Lighting System

LED Low-Voltage Landscape Lighting

$2,800

Lighting Design: Custom lighting plan highlighting key landscape features
Path Lights: 8 LED path lights along walkways (warm white, 3000K)
Uplighting: 4 uplights for trees and architectural features
Patio Lighting: 2 wall-mounted fixtures and 4 step lights for safety
Control System: Professional transformer with timer and smart control capability

Decorative Edging & Borders

Professional Garden Bed Definition

$1,500

Steel Edging: 60 linear feet of professional-grade steel landscape edging
Stone Borders: Natural stone border accent along patio edge (20 linear feet)
Clean Lines: Machine-cut bed edges for crisp, professional appearance
Weed Barrier: Commercial-grade landscape fabric under all mulched areas
Maintenance Tips: Written care guide for maintaining your new landscape

Investment Summary

Total Project Cost Breakdown

Custom Patio Installation $8,500.00

Landscape Design & Planting $4,200.00

Outdoor Lighting System $2,800.00

Decorative Edging & Borders $1,500.00

Total Investment $17,000.00

Payment Schedule

Deposit: $5,100 (30%) due upon acceptance
Progress: $8,500 (50%) due at project midpoint
Final: $3,400 (20%) due upon completion

Payment Methods

Check or Cash
Credit/Debit Card (2.5% processing fee)
Bank Transfer/ACH
Financing available (subject to approval)

Project Timeline

4-Week Transformation Schedule

1

Week 1: Site Preparation & Foundation

March 3-7, 2026

Site excavation and grading for patio area
Install compacted gravel base and drainage system
Begin garden bed excavation and soil preparation

2

Week 2: Hardscaping Installation

March 10-14, 2026

Install paver patio with custom pattern
Build integrated seating wall along patio edge
Install polymeric sand and seal paver surface
Install decorative stone borders and steel edging

3

Week 3: Landscaping & Planting

March 17-21, 2026

Plant trees, shrubs, and ornamental plants
Install perennials according to design plan
Apply premium mulch to all garden beds
Install irrigation systems as needed

4

Week 4: Lighting & Final Touches

March 24-28, 2026

Install outdoor lighting system and transformer
Program and test all lighting controls
Final site cleanup and inspection
Client walkthrough and care instructions

Project Complete!

Your beautiful outdoor living space will be ready to enjoy by early April 2026. We'll schedule a final walkthrough to ensure everything exceeds your expectations.

Weather Contingency

Timeline may adjust by 2-3 days due to weather conditions. We'll keep you updated on any changes and ensure quality is never compromised for speed.

Terms & Conditions

Project Agreement Details

Payment Terms

Deposit of 30% required to secure project start date
Progress payment due when 50% of work is complete
Final payment due within 3 days of project completion
Late payments subject to 1.5% monthly interest charge

Warranty Coverage

2-year warranty on all hardscape installation work
1-year warranty on plant material and guarantee replacement
5-year warranty on lighting system components
Warranty void if modifications made by other contractors

Changes & Modifications

Any changes must be requested in writing before implementation
Additional costs and timeline adjustments will be documented
Material substitutions require client approval
Change orders may extend project completion date

Cancellation Policy

Cancellation before work begins: deposit less $500 admin fee
Cancellation after work starts: payment for completed work plus 25%
Materials ordered but not installed will be charged at cost
Written notice required within 24 hours of acceptance

Additional Terms

Site Access & Safety

• Clear access to work areas required daily
• Client responsible for relocating furniture/items
• Pets must be secured during work hours
• Work hours: Monday-Friday, 7:00 AM - 5:00 PM

Unforeseen Conditions

• Underground utilities marked before excavation
• Rock/utility encounters may incur additional costs
• Soil conditions may require amendments
• Permits obtained by Picasso Lawn & Landscape

Insurance & Licensing

• Fully licensed and insured contractor
• $2M general liability coverage
• Workers' compensation insurance active
• Certificate of insurance available upon request

Site Cleanup

• Daily cleanup of work areas
• Proper disposal of all debris and materials
• Final walkthrough before final payment
• Touch-ups completed within 2 weeks if needed

Ready to Get Started?

Accept this proposal to lock in your project start date and begin your outdoor transformation. Questions? We're here to help!

Accept Proposal Discuss Changes

This proposal is valid until January 31, 2026

Secure Payment Options

Choose your payment plan and get started today. All payments are secure and processed through Stripe.

One-Time Project

Complete outdoor transformation

$17,000

or 3 installments

Custom Patio Installation
Landscape Design & Planting
Outdoor Lighting System
Decorative Edging & Borders
2-Year Warranty
4-Week Completion

Pay Now - $17,000

Secure payment via Stripe

POPULAR

Monthly Service

Ongoing lawn care & maintenance

$299 /month

Cancel anytime

Weekly Lawn Mowing
Edging & Trimming
Blowing & Cleanup
Seasonal Fertilization
Weed Control Treatment
Priority Scheduling

Start Monthly Service

Secure payment via Stripe

SAVE 15%

Annual Plan

Full-year premium care package

$3,050 /year

$3,588 - You save $538!

Everything in Monthly Plan
Spring & Fall Cleanup
Aeration & Overseeding
Mulch Refresh (1x/year)
Plant Health Monitoring
10% Off Additional Services

Lock In Annual Savings

Secure payment via Stripe

Secure Payment

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Money-Back Guarantee

100% satisfaction promised

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